Virtual Assistant Services for Educators
Virtual Assistant Services for Educators
Are you looking for a virtual assistant (VA) to assist you with your course, membership, or newsletter? We love working with educators! In fact, all the services we offer are designed with educators and small business owners in mind. We’ve worked with a wide variety of online and in-person educators: a photography school, an animal trainer, several long-term membership courses, webinars, and more!
Ready to hire a VA?
If this is your first time working with a VA, congratulations! We know this is a huge and likely scary step for you – but we promise, once you take the plunge, you will wonder why you waited so long! Typically, we work with small businesses who are either looking to scale their business and are unsure if they need or can afford additional staff members, OR they already have a full team, but they need help with specific tasks like website development or marketing. We can help in either situation!
We offer a range of service levels, and you can start small by delegating just a few tasks to us until you feel comfortable giving us more, or we’re also happy to dive right in and manage it all for you right away!
Your Online Presence
Local Search Engine Optimization (SEO)
Are you struggling to get your courses to rank well in search? The reality is, SEO is a long game. There is no quick fix or fast way to get Google to fall in love with you. Any strategy that lands you on page one quickly is very unlikely to keep you there for the long haul.
So, how do you get on page one? Create clear, quality content that is easy to read and serves your audience. It’s also important to optimize ALL your content for SEO, including your images and video. We will do keyword research and make sure that everything you post is designed to attract the people searching for the service you are offering! A quick analysis using Google Search Console can make all the difference between zero traffic and your inbox filling up with inquiries. If this feels overwhelming, don’t worry! Let us do all the work. We can:
- Create optimized blog content
- Help you take your current website to the next level, including setting up online scheduling and a membership platform
- Create a brand new website that better serves your clients’ needs
- Revitalize and optimize existing content for search
We have experience building new websites as well as updating and maintaining content on existing websites. Our expertise lies primarily with WordPress and Squarespace, but our skills can transfer to Wix or other site builders as well.
If you’re struggling to rank well on Google, we can revisit and optimize the content currently on your website. We will:
- Research keywords. We’ll find out exactly what people are searching for when they’re looking for your business or other businesses in your niche and use that information to help drive traffic to your own website
- Create and test new landing pages
- Edit current content for grammatical correctness, clarity of message, and SEO strategy
Help you create new posts for your blog
Are you looking to scale your online course into a full-fledged membership? We can help with that! We can research a variety of membership platforms and discuss with you the best options for your business. Then, we can help you set up the platform of your choice on your website, customize it for your business, and teach you how to use it.
Content creation (think new blog entries or social media posts) is one of our favourite ways to collaborate with our clients!
Below is a description of how we usually come up with ideas for content we believe will get you noticed by the right people. The process could look something like this:
- First, we’ll research topics that your audience is looking for
- Then, we’ll research content on those topics
- Next, we’ll send you an outline of a post that we’d like to write for you. This is typically where we learn specific details about your business and have some back and forth with you
- Using our research, the information you give us, and a Rank IQ report, we will write the post, send it to you for revisions and approval, then add it to the website for you.
We are also happy to work with any ideas that you come up with yourself! If you want to describe your thoughts for a post, we are happy to take a phone call, read an email, or even listen to a voice recording of an idea that hit you while you were driving in your car! We have even taken instructional videos created by our clients and used them to create new blog content for them on the same subject. We will take your ideas from you in the way that feels most convenient.
Our goal is to help you create awesome content. How we get there is up to you!
Maybe you’ve been struggling to build your audience on social media. Do you put out amazing posts but see very little engagement? Do you feel like social media is just a big waste of time?
We get it. Social media (just like SEO) is a long game, and it takes time and consistency to make the magic happen. We know you are busy creating and don’t always have the time to be consistent with posting! We can help with that.
Here at Virtual Admin Pro, we believe that social media presence is important. Being active on multiple platforms sends a lot of social signals that help get you noticed on Google as well as on your chosen socials. We also know that success on social media can be elusive and frustrating, and we make it our mission to create an integrated website + socials overarching strategy to help you build a robust following everywhere you post.
Typically, we meet with our social media clients quarterly to discuss the upcoming quarter and find out where they would like us to focus our efforts (new services, seasonal promotions, increasing engagement, etc.). Then we create a content strategy! From there, our goal is to be at least one month ahead in creating content for social media channels. For example, you can expect to see all your posts for March by the beginning of February. This gives us lots of time to make any changes you desire to the graphics or the copy, get your final approval, and then queue it up for posting at the relevant time.
We can:
- Create beautiful graphics that showcase your brand
- Edit video content for each platform (Facebook reels, Instagram, TikTok, YouTube, etc.)
- Write amazing copy to drive people to your website
We’re always looking for ways to repurpose your content to keep the cost of services down and the value high. Whenever possible, we’ll create content with more than one platform in mind. So, if we create a series of posts about “10 reasons to purchase your lenses from a licensed optician”, we’ll repurpose and repackage that content in a meaningful way across all relevant social media platforms, and even create a blog post for your website on the topic!
However, we do not believe in posting on social media JUST for social media’s sake. The truth is, you don’t own anything you create for Instagram, Facebook, or TikTok. As we saw recently in the United States, the prospect of TikTok being shut down devastated many creators because their entire business existed on one app!
We will make sure this does not happen to you. While it is important for you to use Instagram to market your Amazon affiliate links or share tips on painting to encourage people to buy your art or take your course (or whatever it is your do!), we won’t let it stop there. We will create posts that bring your audience off Instagram and onto another platform like your mailing list, website, blog, store, or whatever makes sense for your business. We will turn your audience into your super fans who know where to find you across multiple spaces.
A social media business is great, but it should not be your whole business. Let us help you strategize and diversify your content!
Online Scheduling Software for Classes and Appointments
If you want to set up online scheduling for appointments and classes, we can help! Typically we start by finding out your “must haves” and your “like to haves”, and then we do some research and come back with several options. After you’ve decided which one is best for your budget and business, we can help you with setup, customization, implementation, and training for you and your staff.
Your Business
Are you looking for professional editing services? We’ve got you covered! We edit a variety of content, including:
- Website copy
- Blog posts
- Newsletters
- Educational workbooks
- Handouts
- Staff biographies
- Flipbooks
- Welcome packages
- PowerPoint presentations
- And more!
Here at Virtual Admin Pro, we believe that collaboration is the key to success! While ChatGPT can check for typos, it cannot work to maintain the unique voice that makes your audience love you. It also cannot give you expert human feedback about what we love about your content, what we would improve, and what we think you missed and should add!
If you’re wondering, “How can you edit my handout about animal training when you know nothing about it?” The answer is: because we aren’t experts in your field, we make great editors! We take your audience’s perspective when we edit your content, and if we’re having a hard time following it, chances are some of your readers might be too. We can point out areas where we think you need to expand your ideas, define concepts, and more.
As well as editing for content, style, and flow, we also offer copy editing and proofreading services. We don’t need to be experts in your field to recognize grammar, spelling, and punctuation issues! We will make sure you don’t use the same word three times in two sentences or the wrong form of complement/compliment. We also check for plain old typos, so you can be confident that the content you’re putting out there for your customers is a true reflection of your talent and dedication to your craft.
We live in an age where your audience (and Google!) can recognize the writing of a robot. When we are done working on your content together, it will sound professional, like a human person wrote it (because you did!) and it will be something you can be proud to present to your audience.
Digital Flipbooks, Mobile-Friendly Forms, Handouts, Brochures and Infographics
We love creating both digital and printed resources! Even if you are not a regular client, you can reach out anytime for “one-off” content creation. We know that sometimes you just need a little expert help to bring your vision to life and we are excited to work with you to make it happen! We can help you create:
- Digital flipbooks
- Digital brochures
- Printed (or printable) trifold brochures
- Business cards
- Handouts
- Mailouts
- Infographics
- Mobile-friendly forms
- Logo design
We can create and send you a printable copy of any product in this list. (Or one we haven’t thought of yet. We love a challenge!) Do you not have access to a high-quality printer or no time to run around getting your documents printed professionally? Let us handle it!
We can also create and/or edit the content and take care of the entire design from start to finish. The nice thing about working one-on-one with another small business is how easily we can customize your product to be exactly what you want. Do you have the perfect idea for a business card but can’t find exactly what you want in the big-box template selection online? We can make it exactly the way you want!
Contact us today and we’ll send you some examples of resources and forms that we’ve created for other clients.
Flipbooks are such a wonderful product to present to your clients or audience. Online clients can keep and hold onto them for future reference, which makes them very valuable. When done right with high-quality and edited content, video links, and beautiful graphics, your clients will not hesitate to pay for information in this format.
They are also part of a brilliant marketing strategy for cold pitching or emailing potential clients and customers! They are delivered as a link to an email inbox and will not create clutter or frustration. They are also a perfect way to send pages and pages of info without overwhelming either your reader or their inbox!
All you need to do is send us your content (or ideas for content so we can create it) and we will make a flipbook that is on-brand, professional, and hard to resist.
Handouts, Brochures and Infographics
Maybe you’re a clinic and you want to create a handout for your front counter with FAQs about your product or services. Maybe you’re a realtor and want to do a mailing campaign to encourage potential sellers to sign with you. Or, maybe you want a brochure created to advertise your upcoming workshop! Whatever it is, let us help you create professionally formatted content with perfectly sized and placed images. You only have one chance to make an good impression, and we can make sure typos, poor-quality images, or amateur graphics and layouts don’t detract from your message.
Are you drowning in emails from current and prospective students? We can help by:
- Creating ready responses. We’ll work with you to create email templates and use them to respond on your behalf. Of course, customer service is our top priority, so we’ll tailor them for each individual inquiry to ensure that your students feel valued and taken care of.
- Writing email responses for unique situations. Sometimes a template just won’t do! We understand that you do not have time to respond to every single email yourself. Send us the previous correspondence and any background information we might need to create a hand crafted email unique to the situation at hand and let us write it for you.
- Managing your calendar and coordinating appointments. Maybe you’re tired of the back and forth of trying to schedule potential guest speakers, or perhaps you yourself receive frequent requests to appear on podcasts or in-person at events. We are happy to coordinate these appointments on your behalf and give you this time back to focus on your business or your personal life!
If you’re serving your students with pre-recorded content, we’re happy to edit your videos. We use Adobe Premiere Pro and can ensure your video is professionally edited and formatted. We can also add captions, music, sound effects, and more.
We provide newsletter support for several clients so they can spend their valuable time doing something else. We can draft your weekly or monthly newsletter using information you provide, complete with professionally edited content and beautiful images. All you’ll need to do is schedule it!
We love creating these! If you have an idea for a freebie or printable for your current or prospective students, we’d love to help. Contact us today and we can send you some examples of documents we’ve created for other clients.
Ready to Hire an Amazing Team of Virtual Assistants?
Contact us today and we’ll book a call to discuss what your biggest pain points are, and how we can relieve you of them!
You ask, we answer
We want to make this process as simple and painless as possible for you!
Why should I hire Virtual Admin Pro?
When you hire Virtual Admin Pro, you’re hiring a team of virtual assistants with a wide range of skills and education that complement each other. This means that for whatever service you require, we have someone who specializes in that kind of work. We also work together as a team and tweak each other’s designs, proofread, and edit content for one another to ensure that we’re delivering the highest level of service.
How much does a virtual assistant cost?
This depends largely on the size and scope of the work you delegate. Our rates vary depending on the scope and project, typically between $40 to $50 CAD per hour, however we will put together a package for you with a flat monthly fee.
We invoice clients on the 15th or 30th of each month, whichever is more convenient for you. All invoices are due within seven days of receipt unless otherwise arranged.
Contact us today and we’ll book a call to discuss what your biggest pain points are and how we can relieve you of them!
Yes! We have a service agreement that outlines our professional relationship, hours of work agreed upon, cost, and a confidentiality agreement to protect you and your intellectual property. You are free to look a copy of this agreement over and ask questions before you sign it!
Again, we don’t charge a monthly retainer, so there is no minimum time commitment or anything like that. You’re welcome to leave whenever you want – but we are confident in our ability to serve you and your business, and hope to continue our professional relationship for years to come!
Do you take occasional or project work? Or do I have to make a monthly commitment?
No monthly commitments are required! Working with a variety of service-based businesses has taught us that for some industries, traffic is seasonal. During your slower months, you can pause working with us, and when you have busier than normal months, you can even send extra work our way! Just communicate your needs and we’ll do our best to accommodate them.